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City Council Agenda Bill |  | | PROCESS INFORMATION | | Subject: 8:20 PM Eagle Harbor Waterfront Park Improvements Project Construction Award and Budget Amendment, AB 13-025 - Public Works (Pg. 31) | Date: 5/10/2016 | | Agenda Item: UNFINISHED BUSINESS | Bill No.: 13-025 | | Proposed By: Public Works Director Barry Loveless | Referrals(s): |
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| | | | | | | | | BUDGET INFORMATION | | Department: Public Works | Fund: CIP - Watefront Park Phase 1 Improvements
| | Expenditure Req: $1,610,411.15 | Budgeted? Yes | Budget Amend. Req? Yes |
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| | | | | | | | | REFERRALS/REVIEW | Business Meeting: 3/8/2016
| Recommendation: Forward to future Unfinished Business agenda. | | City Manager: Yes | Legal: Yes | Finance: Yes |
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| | | | | | | | | DESCRIPTION/BACKGROUND | Action Item:
Consider approval of the Eagle Harbor Waterfront Park Improvements construction award and budget amendment.
Background:
The Eagle Harbor Waterfront Park Improvements project includes construction of park improvements including selective pruning, grading, concrete paths and walls, rockeries, decomposed granite plaza, picnic/performance pavilion, pavers, asphalt parking lot, sidewalks, stormwater systems and rain gardens, water and electrical services, lighting, planting, site furnishings, and other related ancillary items.
Bids were solicited through the local newspapers and the bid opening was held on Tuesday, March 22, 2016. The City received one bid from Redside Construction in the base bid amount of $1,618,760.40.
See attached bid form.
City Staff has had extensive discussions with the Bainbridge Island Rowing Club (BIRC) in an effort to coordinate this contract work with the construction of the proposed, adjacent rowing facility. By allowing BIRC to temporarily relocate to the parking spaces near the boat ramp for approximately 90 days, their construction project can proceed concurrently with park construction, allowing cost savings and efficiencies for both projects.
The recommendation is that the City award the Base Bid amount along with Additive Alternate 3 ($28,044.60) for reconditioning of the East parking lot, as well as Deductive Alternate 4 (<$36,393.85>) for the concrete retaining wall adjacent to the BIRC facility, which will not be required, if both projects are built concurrently as planned. Awarding the contract for this work will require a budget amendment of $459,000 to award the contract and allow approximately 10% contingency. The picnic pavilion (Additive Alternates 1 and 2) would not be awarded.
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| | | | | | | | RECOMMENDED ACTION/MOTION
Motion:
I move that the City Council approve the Eagle Harbor Waterfront Park Improvements construction award to Redside Construction in the base bid amount plus Alternates 3 and 4 totaling $1,610,411.15 and approve a budget amendment of $459,000.00 from the general fund, increasing the spending authority for this project. |
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